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Stock correction - Write off loose stock - Correction of inventory
Stock correction - Write off loose stock - Correction of inventory

How to write off/book out units from your stock.

Daniel avatar
Written by Daniel
Updated over a week ago

In VentoryOne, there are various ways to write off goods or make inventory corrections. It is important to decide exactly what type of inventory needs to be corrected.

  • Was the quantity of loose stock reduced (private withdrawal, sales from other channels, defective or lost goods, etc.)?

  • Did a piece have to be removed from a sorted carton because it was damaged?

  • Do returns have to be booked in?

1) If the quantity of the existing loose stock of an item has to be reduced, then you can "write off" the loose stock in two different ways.

Articles regarding that topic:

Option 1) Book out the stock via .CSV upload

  • I) Start in the menu under "Warehouse Manager" and pick the designated warehouse.

  • II) Go to "Loose stock transaction log" and click on "New Import".

  • III) Choose one of the two import methods (1).

  • IV) Pick your Import Source for example "Manual Sales". Here you can also create individual import sources by clicking on "Manage" (2).

  • V) Do not forget to choose the import start period (3).

  • VI) By clicking on "Download" (4) you will get a template .xls file where you can edit how much loose stock you want to add.

    • Do not forget to save the excel file as .CSV UTF-8 (comma delimited).

  • VII) Here you can upload your file (5).

  • VIII) When everything is done, you can proceed on clicking "Create Import" (6).

Option 2) Book out loose stock via warehouse management.

I) Go to Warehouse Management (1) and click on "Current Inventory" (2).

II) Press the "Manually Edit Warehouse Stock" button here.

III) Here you can specify the appropriate quantity of loose stock. You can increase as well as decrease stock. However, in the "PCS - In Cartons" column, the quantity is rounded up here and refers to the available "packed" stock.


I have a SKU with 100 units and by default there are 50 units in each carton. If I try to reduce the "In Cartons" inventory by 40, the tool will automatically round up to 50. Here it is recommended to convert the cartons to loose stock before and then do the loose stock write-off.

IV) Since we are only reducing loose stock in this example, we do not need a correction name. Just click on "Save & Log Changes".

V) We can now track the change in general cargo inventory at any time in the SKU inventory history.


2) If a unit had to be taken out of a plain carton or you want to book out a complete carton, proceed as follows:

To understand the following process: We first book out a full carton of the SKU that had a unit removed. Then we book in back the same carton just with one unit less. For example if we have a carton with 20 pieces, we book that carton out and book in back with 19 pieces.

  • I) Start in the menu item "FBA Send-ins" and click on "Create from scratch".

  • II) Name it so that you can identify it as an inventory correction.

  • III) Add the respective SKU and click on "Commit Send In". You have successfully booked out the carton. Do not click on "Create in Amazon".

  • IV) Now go to "purchase orders" menu and create a new purchase order with the same SKU.

  • V) Add the SKU and reduce the standard amount of "Pcs. / Ctn." by the amount you previously booked out. Now you booked in a plain carton with lower quantity.

3) Book in Retoure or other loose stock.

I) Create a purchase order.

II) Click on the arrow next to "Add".

III) Choose "Add loose stock item".

IV) Add the SKU, choose the amount of units you want to book in and save the changes.

V) Switch the order from "planned" to "received". Thats it! You have successfully booked in loose stock.


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